11 days old

Administrative Coordinator

Intex Solutions, Inc.
Montebello, California 90640

 

WWW.INTEXSOLUTIONS.COM

Specialized commercial cleaning and maintenance

for a healthier workplace and planet.



Pay Grade                              Classification: Non-Exempt
Hourly

Pay Range

$18.00-$22.00+ DOE

401k Matching, Profit Sharing, Monthly Profit Bonus, and Year-End Bonuses

Reports to
VP of Administration

Job Description

The Administrative Coordinator is responsible for comprehensive, high-level administrative and operational support. Performs assigned support tasks in the areas of Human Resources, Administration, Accounting, Operations, Sales, Customer Services, and Facilities / IT departments. Requires thorough understanding of each department and procedures. Responsibilities will vary in accordance with each department / task and may include; preparing confidential or general documents / reports, reviewing / analyzing and validating information, assistance with event / program coordination, handling miscellaneous urgent tasks, processing insurance requests, following up on past due invoices, gathering signatures for contracts / documents, assistance with vendor management, processing new contract / renewals, creating presentations, calculating / evaluating numbers, generating commission reports, and other miscellaneous tasks as assigned.

Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Understand and adhere to Intex Solutions Sustainability Statement

Understand and adhere to Intex Solutions Core Values and Mission Statement

Maintain a neat, clean, and professional appearance

Compliance with all company policies and procedures and reporting of any policy and procedure violations

Adhere to the employee safety handbook and report any accidents or unsafe conditions to supervisor or human resources immediately

Compliance with all Federal, State, County & City laws

Comply with ‘zero tolerance” company rules as regards no drug or alcohol use immediately prior to or during work shift including all breaks

Utilize previous Human Resources support experience to assist all company departments.

Driven self-starter; competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

All tasks assigned must be completed with accuracy and in the highest professional quality.

Responsive communication including strong written and oral communication skills.

Problem solving; identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Exceptional organization, prioritization, and time management through Outlook including strong skills in technology (Outlook / Excel / Word / Powerpoint / Adobe / PayCom / SCEO / Small Improvements). High competence utilizing computers / devices / software. Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.

Ability to read and respond to a high volume of emails, texts, phone calls, etc. each day.

Dependability; follows instructions, responds to managements direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan. If completed task needs review and / or approval from another teammate / manager, complete the task well in advance to provide the other team mate a reasonable amount of time review and / or approve.

Take detailed notes at every meeting including any action steps and due dates.

Perform other duties and responsibilities as required or assigned

Competencies

  • Work positively and effectively in team environment
  • Self starter
  • Confidentiality
  • High level of trust
  • Reliable and dependable
  • Detailed note taking
  • Being on time and meeting deadlines
  • Business acumen
  • Effective conflict resolution
  • Adaptability in meeting varying and changing job requirements
  • Ability to follow directions
  • Critical thinking capabilities
  • Passion for customer service

Supervisory Responsibility

None.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work

This is a full-time position. Candidate must be able to work a minimum of 40 hours per week.  Part time position is available for qualified candidates DOE.

Travel
Candidate reports to work at the Montebello Office

Required Education and Experience

Bachelor’s Degree or minimum of 2 years of experience

Preferred Education and Experience

3 years of experience

Categories

Posted: 2019-10-10 Expires: 2019-11-09

Share this job:

Administrative Coordinator

Intex Solutions, Inc.
Montebello, California 90640

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast