6 days old

Associate HR Generalist

Havas Health & You
New York, New York 10016
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift

The Associate HR Generalist position primarily supports the Benefits and Payroll Department, but will have responsibilities across the HR functions as assigned. The purpose of the position is to ensure accurate record keeping for employee data on an ongoing basis, increase the ability of the HR function to answer any and all employee inquiries about benefits, payroll and basis HR questions as well as increase the effectiveness of the overall HR function.

What we expect from you
• Manage employee lifecycle information including all new hire paperwork (I9 and wage hour documentation), create new hire files and exit paperwork (i.e., personal data, compensation) in the DayForce HRIS system as well as paper files for accurate and timely record keeping and HRIS system reflects the most up-to-date information when referenced.

• Decision making as first point of contact for employee inquires on medical, dental, vision, 401K program, Disability, FLMA, Long Term Care, PTO, company policy, employee referral information, etc.

• Prepare all exit paperwork for both voluntary and involuntary terminations in an accurate and timely fashion under very strict deadlines.

• Create and run original and standard reports on employee information from HRIS system including employee title, accurate compensation history, quarterly turnover by agency, etc.

• Manage administration and employee inquires for annual open enrollment benefits process.

• Partner with HR team to manage background check processes on an ongoing basis.

• Manage Department of Labor monthly reporting for NY State.

• Process all terminations for payroll in a timely fashion.

• Working with Recruitment team, track and verify employee referrals for on time and accurate payment.

• Communicate with employees for documentation for non-PTO/sick days.

• Complete employment verification requests for vendors at request of employee and compliant with the law.

• Assist Senior Director of Benefits with FMLA case administration.

• Reconcile all medical, dental, and vision invoices for timely payment.

• Freelance staff: Ensure all legal requirements are met for this population. Manage all new hire and exit paperwork for payroll and create all new hire files on line and in hard copy on a weekly basis.

• Present benefits and payroll information as part of weekly New Hire Orientation.

• Participate in launch of new HRIS system planning and processes.

• Manage necessary projects as assigned including compliance tracking, new hire orientation upgrades, diversity initiatives, reorganization data management etc.

• Responsibilities subject to change based on company and department needs.


• B.A./B.S. degree in communications, liberal arts, business or human resources
• 1-2 years of experience (corporate setting preferred)

• Basic/intermediate knowledge of federal, state and local laws or regulations governing human resources activities as well as employee benefits definitions and basic principles

• Proven experience with managing sensitive data in an accurate and confidential way under strict deadlines

• Ability to manage complex projects under strict deadlines

• Strong communication skills – ability to manage peers as well as managing up appropriately

• Proficiency in Microsoft Office applications

• Proficiency in Workday application


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Associate HR Generalist

Havas Health & You
New York, New York 10016

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Associate HR Generalist

Havas Health & You
New York, New York

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