17 days old
2018-07-302018-08-29

Disability Services Manager

HR Business Consultant
White Plains, New York 10601
  • Job Type
    Employee
  • Job Status
    Full Time

White Plains Hospital Job Description

Title:    Disability Services Manager                        Job Code: TBD

Department/Location:  Wellness Resource/Offsite Location  FLSA Status: Exempt

Reports to:   Director, Disability

Services & Employee

Wellness

PositionSummary                                                                                                                                                        

The Disability Services Manager oversees an organization's disability related programs. Ensures compliance with all government regulations, including ADA and FMLA, and ensures that program objectives are in line with the overall goals of the organization. Seeks to minimize financial costs by assisting in the facilitation of the return to work for disabled employees. The Disability Services Manager manages the day-to-day process and reporting/tracking of White Plains Hospital's leave of absence. Overall responsibility for leave of absence management and annual benefits enrollment processes. Responsible for the project management and facilitation of annual open enrollment benefits fair and new plan year implementation process. Provides Administrative Assistance to Director, Disability Services & Employee Wellness as needed with regard to benefits administration and leave of absence management.

 

Essential Functions and Responsibilities Includes theFollowing:                                                                                    

1.   Understands and adheres to the WPH Performance Standards, Policies and Behaviors.

2.     Responsible for leave of absence management as it relates to disability, FMLA and employee pay while out on leave. Acts as a liaison betweenemployees, vendors and managers to distribute and interpret disability and FMLAclaim information.

3.    Manage and allocate available resources to deal with surge workload periods such as typical high volume LOA periods.

4.    Audit data within HR and Payroll systems to confirm and track leaves of absence

5.    Manages and tracks donation of sick time program

6.    Manages reporting for employee leave of absence pay and reports spreadsheet to payroll department

7.    Serves as the primary point of contact for HR Directors and Department Managers to proactively educate and support them in the management and administration of absences of their employees

8.    Primary point of contact to HR business partners, payroll, and department managers to ensure timely notification of leaves of absence

9.    Point of contact for external parties associated with Absence Managementand Workers Compensation

10.  Use data and metrics (e.g., number of leaves, types of leaves, cost impact, etc.) to identify trends across employee populations and provide insights to others within HR on a regular basis. 

11.   Lead efforts to address areas of opportunity.

12.   Primary contact for third party vendors, employees, and managers, to ensure all documentation and leave is recorded, obtained and processed. 

13.   Serves as secondary contact for coordination of employee light duty/return-to-work and accommodation support

14.   Prepare and maintain reports of employees on leave to ensure timely and accurate administration leave of absence

15.   Weekly analysis of status reporting for intermittent FMLA leave and reconciliation with department managers

16.   Coordinate the delivery of applicable leave of absence communications with managers, Directors and HR business partners

17.   Serves as the secondary point of contact for managers, supervisors, employees, claims adjusters, internal HR and payroll teams for W/C claim updates

18.   Serve as the liaison between employees and third-party administrators andvendors for issue resolution.

19.   Regularly review the status of unresolved cases/claims, and where needed, develop legally sound strategies for a mutually beneficial resolution.

20.   Complete employer forms and ensures timely reporting of forms for the New York State Workmen's Comp  Comp claims to carriers

21.   Meet one on one with employees to discuss FMLA/Disability process and answer questions

22.   Follow up with 1199 employees on required paperwork such as medical certifications, requests for extended leaves, and other required information

23.   Submit disability paperwork for 1199 employees to the Union timely for processing

24.   Gathers and compiles data from different sources and enters informationinto database.

25.   Attends and participates in educational programs or activities to maintain & advance current level of knowledge.

26.   Participates in committees, task forces, projects, etc. as required.

27.   Cross-trained to perform in other areas of the Human Resources Department as needed.

28.   Provide excellent customer service to all stakeholders in a timely, efficient, and effective manner.

29.   Performs all other related duties as assigned.

 

Education & Experience Requirements                                                                                                                        

§ Bachelor's Degree required or must be actively pursuing such degree.

§ 5 years' experience in Human Resources field required. Payroll, benefits, STD, LTD, W/C knowledge preferred.

§ Competence in navigating the internet and other programs applicable to White Plains Hospital procedures.

§ Computer skills required with proficiency in Microsoft Office applications including Word, advanced level Excel, PowerPoint, and Outlook. Knowledge in the use of general office equipment required.

§ Proficiency in working with HRIS and other HR Systems, windows environment, retrieving information, compiling reports and spreadsheets.

 

CoreCompetencies                                                                                                                                                      

§ Excellent interpersonal and verbal/written communication skills

§ Exercises time management and organizational skills

§ Ability to manage multiple priorities at the same time

§ Ability to use good judgment and has sound decision making skills

§ Team player and willing to go above and beyond to get the job done

§ Maintains confidentiality and uses discretion at all times

  

Physical/Mental Demands/Requirements & WorkEnvironment                                                                                        

§ May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital's SDS (Safety Data Sheet) data base and may be accessed through the hospital's Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on adisc.

 

§ The position operates in a professional office environment. The role routinely uses standard office equipment such as phones, computers, photocopiers, filing cabinetsand fax machines located at multiple locations within the building.

 

§ Ability to constantly greet and direct staff, visitors and callers.

§ Ability to remain stationary for extended periods of time.

§ Ability to move about the office frequently.

 

 

Primary PopulationServed                                                                                                                                            

 

Check appropriate box(s) below:

?Neonatal (birth – 28 days)

?Patients with exceptional communication needs

?Infant (29 days – less than 1 year)

?Patients with developmental delays

?Pediatric (1 – 12 years)

?Patients at end of life

?Adolescent (13 – 17 years)

?Patients under isolation precautions

Requirements

Education & Experience Requirements                                                                                                                        

§ Bachelor's Degree required or must be actively pursuing such degree.

§ 5 years' experience in Human Resources field required. Payroll, benefits, STD, LTD, W/C knowledge preferred.

§ Competence in navigating the internet and other programs applicable to White Plains Hospital procedures.

§ Computer skills required with proficiency in Microsoft Office applications including Word, advanced level Excel, PowerPoint, and Outlook. Knowledge in the use of general office equipment required.

§ Proficiency in working with HRIS and other HR Systems, windows environment, retrieving information, compiling reports and spreadsheets.

 

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Disability Services Manager

HR Business Consultant
White Plains, New York 10601

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