12 days old

Executive Assistant to the Chief Human Resources Officer

LMI
Tysons, Virginia 22102
  • Job Type
    Employee
  • Job Status
    Full Time
  • Jobs Rated
    93rd

LMI is a not-for-profit mission focused, government consulting firm, dedicated exclusively to advancing the management of the government. We are currently seeking an Executive Assistant and partner to our Chief Human Resources Officer (CHRO) based out of our Tysons, VA headquarters. This role will report to the Executive Assistant to the CEO as their primary manager, but will also partner and receive direction from our Chief Human Resources Officer.   This role will provide a full range of executive assistance and administrative functions, meeting planning, invoices and other business processes. This is a great opportunity for a collaborative, customer-oriented professional with experience in an HR organization.  

Responsibilities 

  • Proactively manage the CHRO’s calendar and schedule to ensure daily and long-term priorities are met in a fast-paced and frequently changing environment and working well under deadlines.
  • Advantageously and strategically schedule internal and external meetings using Microsoft Outlook, work with clients at all levels, use ServiceNow for visitor needs and be able to work the full spectrum of meeting planning.
  • Simultaneously plan, organize, and implement multiple short and long-term projects, to include executive-level event planning.
  • Support travel needs of the CHRO: develop itineraries, make reservations, coordinate with internal/external individuals and groups, prepare and reconcile expense authorizations/reports.
  • Use Costpoint to create and process purchase requisitions/purchase orders for the HR department. Ensure that invoices/bills are accurate; properly code and forward invoices to accounts payable.
  • Prepare and finalize written materials, including letters, minutes, presentations, and reports requiring special formats.  Produce charts and other presentation materials.  Review, proofread, and edit materials to ensure they are grammatically correct, factual, and in approved format.
  • Proficiency in Microsoft Office Suite: create spreadsheets using Excel, prepare and edit PowerPoint presentations, use Word to edit and proofread documents.
  • Comfortably use and adapt to communication technologies like Zoom, VTC units, LiveStream presentations, etc.
  • Partner with and provide back-up support, when needed, to all LMI Executive Assistants.
  • Attend and support department, project, and team meetings and serve as a resource to the HR department team.
  • Manage multiple projects, take on new responsibilities, autonomously provide solutions and assistance, and handle unanticipated issues.

Requirements

  • Experience in working with highly confidential information and situations. Able to maintain absolute confidentiality and discretion in all matters required.
  • Bachelor's degree or higher preferred.
  • 7+ years of experience as an Executive Assistant in a business environment required, including C-suite experience.
  • Experience supporting a Human Resources team
  • Demonstrate strong time management skills, ability to coordinate and prioritize projects and assignments with little supervision, and taking initiative. Must be self-directed and detail oriented in completing assigned projects and tasks.
  • Strong proficiency with Microsoft Office programs such as Excel and Power Point required.
  • Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication while balancing team priorities.
  • Strong service orientation providing prompt, courteous, and professional service. Serve as liaison between CHRO and LMI staff.
  • Maintain regular, punctual attendance in sync with the schedule of the CHRO.
  • Strong communication and listening skills required. Ability to compose, write, edit, and proofread a variety of internal and external general business correspondence, memoranda, proposals, presentations, and management reports essential. Experience with Microsoft Office programs such as Word, using track changes, required.
  • Demonstrate poise and tact in dealing with the LMI Board of Directors and Senior Leadership Team.
  • Strong attention to detail.
  • Able to work effectively in a deadline oriented environment is essential.
  • Maintain familiarity with current LMI policies and procedures.

Categories

Jobs Rated Reports for Executive Assistant

Posted: 2019-09-04 Expires: 2019-10-04

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Executive Assistant to the Chief Human Resources Officer

LMI
Tysons, Virginia 22102

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
14/220
Stress
Low
61/220
Growth
Very Poor
196/220
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