24 days old
2018-06-272018-07-27

Human Resources Analyst

City of Corvallis
Corvallis, Oregon 97330
  • Job Type
    Employee
  • Job Status
    Full Time

Perform complex technical and administrative duties in support of all Human Resources areas including employee relations, labor relations, recruitment and selection, leave administration, classification/compensation, employee benefits, training and development, workers compensation, occupational health and safety programs, employee recognition and event coordination, policies and procedures, Human Resources Information System (HRIS), and the administration of various State and Federal mandates.

Additional Information:  Full-time, non-represented, FLSA Exempt position, 12-month probationary period

Please see our website for a complete position description including essential functions and requirements.

Plans and conducts recruitments; manages the job requisition process including job postings; sources and screens applicants; coordinates interview process; proctors/assists with applicant testing; processes background checks; generates offer letters and other selection procedures.
Coordinates the job classification program by conducting classification and compensation analysis and reviewing and developing job descriptions to ensure that they are accurate, complete and in accordance with state and federal laws. Maintains classification and compensation plans; determines appropriate FLSA status of positions; responds to salary and benefit surveys.
 
Administers citywide benefit plans, (i.e. medical, dental, vision, life, LTC, LTD, PERS/OPSRP, deferred compensation programs, COBRA, wellness); provides payroll and insurance carrier plan changes; works with new hires to enroll in benefit programs; works with departing employees and retirees to ensure a smooth transition and conversion of benefits.  Reconciles insurance billings.  Councils and assists employees regarding benefit programs.  Coordinates annual open enrollment in an efficient and cost-effective manner.  Maintains up to date knowledge of collective bargaining agreements and is pro-active in negotiations on benefit related needs and issues.  Coordinates all benefit-related committees.
 
Manages the configuration, maintenance, modification, operation and implementation of assigned module(s) for the HRIS system; identifies and resolves ongoing functional and technical issues; coordinates, configures, maintains and tests system modifications; creates employee work schedules; identifies and recommends system enhancements.
 
Develops budget information and reporting relating to employee and retiree benefits and provide analysis of immediate and long term trends and options as well as of the effectiveness of existing programs and employee satisfaction and attitudes.
 
Coordinates, develops, presents and tracks training programs to management and employees and to all new employees in area of assignment.
 
Coordinates departing employees exit process including benefit paperwork and exit interview.
 
Coordinates proactive citywide communication through benefit related materials, employee newsletter, as chair of City Employee Recognition committee, by maintaining and updating the Human Resources internal and external web pages and through any other related employee communication or events.  Serves on a variety of committees; prepares and presents staff reports and other necessary correspondence as requested.
 
Assists with investigations of grievances, discrimination complaints and misconduct/performance issues. Prepares negotiation materials; prepares costing and analysis of proposals; participates in the negotiation team and ensures timely and accurate administration of collective bargaining agreements.
 
Coordinates leave administration with employee and managers; conducts interactive processes with employees; coordinates reasonable accommodations.  Ensures compliance with FMLA, OFLA and ADA.
 
Coordinates citywide Safety Program including but not limited to: chairs executive safety committee; maintains and updates safety manual and all safety policies and procedures; administers the City's DOT drug-testing program; manages the City's DMV records for employees who drive as a part of their job; coordinates Public Access Defibrillation Program; acts as lead contact for OR-OSHA; assists departments with safety compliance;  completes and posts OR-OSHA annual reports as required; ensures adherence to all Federal, State and local safety laws; researches innovative safety programs to better manage and control loss. Monitors the Risk Management Fund and assists in fund administration.
 
Provides administrative oversight for the workers' compensation program to ensure the efficient handling of claims and by keeping all appropriate levels of management informed of their progress to facilitate the injured worker's earliest possible return to work.
 
Administers the employee performance evaluation program; answers technical questions and updates employee information in the HRIS system.
 
Assists in conducting Human Resource policy and program research and development projects including:  developing research format; collecting data; formulating results and creating reports on all human resource activities. Makes employee handbook and Human Resources policy updates and assists in the implementation and application of new and existing policies.
 
Attends Human Resource-related seminars and conferences, and reads industry journals and magazines to stay current on trends and legal requirements.
 
Uses initiative and judgment to see that human resource matters are handled effectively and efficiently so as to provide superior customer service to applicants and employees.
 
Maintains confidential employee records for the City including benefit paperwork, documentation of personnel actions including appointments, transfers, salary changes; processes mass salary increases and updates salary and classification schedules.
 
Performs a variety of general office support duties; composes and proofreads letters and other documents; maintains automated (HRIS) and manual/paper files and records; answers telephone and in-person inquiries; responds to requests for employment verification; prepares periodic and special reports.
 
Serves as a resource and provides information to the public, other agencies, and City staff requiring the use of judgment and the interpretation of a variety of policies, rules and regulations.

Requirements

Education and Experience
Bachelor's degree from an accredited college or university with major course work in human resources, public administration, business administration, organizational development or a related field.
 
Four years of increasingly responsible professional human resource experience.
 
Four years computer experience in using an HRIS and in proficiently using the Microsoft Office Suite.
 
Knowledge, Skills and Abilities
Conduct organizational, procedural and statistical research studies and analyses and prepare and maintain confidential, technical and statistical records and reports.
 
Review documents related to operations; observe, identify and problem solve operations and procedures; understand, interpret and explain applicable Human Resources policies and procedures; explain operations and problem-solve Human Resources issues to the public and City employees.
 
Read, interpret, and apply pertinent laws, rules, regulations, standards and procedures.
 
Organize, prioritize and coordinate work activities.
 
Use initiative and sound independent judgment within scope of responsibility.
 
Maintain confidentiality.
 
Work with diverse groups in a tactful and effective manner.
 
Obtain information though questioning; work with interruption; effectively handle multiple assignments and deal firmly and courteously with the public.
 
Analyze situations quickly and objectively and determine proper course of action.
 
Establish and maintain effective working relationships with those contacted in the course of the work.
 
Communicate clearly and concisely, both orally and in writing.
 
Special Requirements
Travel among City worksites and to training/conferences is required.
 
Must have ability to pass a background check and/or a criminal history check.
 
 
How to Apply:

Qualified applicants must submit an online application located on the City of Corvallis website, Human  Resources, Job Opportunities. Applications received by 5:00 PM on Tuesday, July 10, 2018, will be considered with the first review.  Applicants are encouraged to include a cover letter and resume with the online application; however, resumes will not be accepted in lieu of a completed online application.  Late or incomplete applications will not be accepted/considered.
 

An Affirmative Action/Equal Opportunity Employer in Compliance with ADA.

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Human Resources Analyst

City of Corvallis
Corvallis, Oregon 97330

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City of Corvallis
Corvallis, Oregon

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