14 days old

Human Resources Coordinator

Arent Fox, LLP
Washington, District of Columbia 20006
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift


Arent Fox LLP, founded in 1942, is internationally recognized in core practice areas where business and government intersect. With more than 400 lawyers, the firm provides strategic legal counsel and multidisciplinary solutions to clients that range from Fortune 500 corporations to trade associations.


In this highly visible role, the Human Resources Coordinator works closely with Human Resources Management on the  operational functions of the department; particularly in the areas of recruitment, on-boarding, HRIS data maintenance, leave management, reporting, evaluations and compensation. Works closely with the HR Specialist, the HRIS Data Analyst and Benefits Coordinator.  The Human Resources Coordinator is a main contact for employees of the Firm on human resources questions. We seek a smart, self-motivated individual interested in working in a fast-paced environment delivering the highest quality of service to our attorneys and staff.


• Assists in coordinating the recruitment process for staff and paralegal positions
• Develops position postings according to position descriptions and qualifications
• Utilizes effective recruiting sources by placing advertisement and networking
• Follows-up on internal referrals
• Pre-screens applicants, administers skills testing, conducts initial interviews and refers candidates to hiring managers based on qualifications, gathers feedback from interviews
• Maintains up to date job descriptions for all staff positions
• Communicates with applicants regarding the status of their applications 
• Arranges for temporary help, when needed by departments
• Conducts reference checks on all new hires
• Sends out in-take notices, employee transfer & departure notices
• Provide back-up support to HR Specialist with coordinating the new hire orientation and technology training schedule for non-legal hires, which includes notification to department personnel
• Conducts new hire orientation reviewing general Firm policies and procedures
• Assist with the coordination of employee relations events such as holiday events, staff appreciation week, staff recognition programs and other employee relations activities
• Work with HRIS Data Analyst in entering all employee changes (including new hires, promotions, salary, titles, address, status, etc.) in HRIS and other HR-related systems
• Interact with Payroll Department to ensure the smooth flow of documentation
• Adhere to the (4) different pay cycles to ensure HR and benefit updates are processed timely for payroll
• Maintain multiple systems accurately, including HRIS and online time and attendance program. 
• Maintain staff  leave balances, including adjustments and termination leave calculations
• Complete unemployment and employee verification requests
• Prepare reports and statistics of workforce for management use
• Assist with the preparation of EEO, Affirmative Action and other compliance reports

• Compile data needed to participate in compensation surveys
• Prepare market data reports for all departments based on survey information
• Assist with the yearly staff evaluation set up and monitoring process
• Ensure Wage Theft Prevention Notices are prepared for all pay changes



The successful candidate will meet these minimum qualifications

  • College degree in business related field with high GPA. HR coursework highly desired
  • Minimum 5 years experience in HR department with progressive responsibilities
  • Strong recruitment background for staff level positions in a professional services environment required
  • Demonstrated HRIS- experience working with ADP Workforce Now or other HRIS required
  • Excellent computer skills with knowledge and ability to work with proficiently with Microsoft Office Suite; Strong Excel skills highly desirable
  • Excellent written and verbal communication skills
  • Responsible, Professional and Self-Motivated
  • Ability to maintain confidentiality
  • Detail oriented with ability to handle multiple projects simultaneously and meet deadlines



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Human Resources Coordinator

Arent Fox, LLP
Washington, District of Columbia 20006

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Human Resources Coordinator

Arent Fox, LLP
Washington, District of Columbia

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