20 days old
2018-05-022018-06-01

Human Resources Manager

Brimmer and May School
Chestnut Hill, Massachusetts 02467
  • Job Type
    Employee
  • Job Status
    Full Time
  • Jobs Rated
    16th

Job Title: Human Resource Manager 

Department: Business office

Reports to: Chief Financial Officer

Status: Exempt, Full-time - 12 month employee

Date: July 1, 2018

Compensation:  Annual salary commensurate with education and experience plus benefits package

Brimmer and May School seeks an experienced Human Resource Manager to join the Business Office team. The position reports to the Chief Financial Officer. The duties include but are not limited to payroll and benefits processing, personnel record keeping, assisting with recruitment, hiring, benefits and insurance compliance, and employee relations. He/she will be responsible for maintaining the Staff Handbook and the business office standard procedures manual. Accounting duties include but are not limited to assisting with monthly general ledger reconciliations, financial reporting and general accounting functions. This role ensures documentation and benefits billing are accurate and comply with school regulations. This role is three quarters human resources and one quarter business office accounting. The business office team works together to cross train and to cover each other on a day to day basis.

Human Resource Administration

Responsible for Human Resource administration and compliance

  • Assures School's compliance with all federal and state laws concerning human resource management, benefits, payroll, wage & hour, and personnel
  • Assures compliance with school's retirement plan
  • Reviews and revises staff handbook annually, with addition, as necessary, of compliance with new regulations
  • Files and follows up on all workers compensation claims, FMLA, student injury claims, etc.
  • Works directly with Head of School and CFO to help prepare faculty/staff contracts and compensation schedules, letters of agreement for non-faculty/staff coaches supported by job descriptions
  • Researches and provides CFO with data on salary/benefit trends and salary scales/matrix models
  • Maintains and updates personnel files including the onboarding and termination processes
  • Conducts training for administration/faculty on interviewing, harassment, and appropriate HR topics
  • Maintains strict confidentiality of employee and school information at all times
  • Partners with and act as back up to the Business Office assistant responsible for CORI and background checks.

 Payroll

Solely responsible for all aspects of payroll from processing to providing general ledger entry and  reconciliation

  • Maintains payroll database including gathering and auditing timekeeping data and inputting new hires, leave times, terminations, address changes, and pay/deduction adjustments in the system.
  • Enters data into payroll system and verifies accuracy for timely transmission to payroll provider and distribution of payroll checks to faculty/staff (most are direct deposit)
  • Assures that all necessary pre and post-tax deductions for benefit programs are included in appropriate payrolls
  • Verifies accuracy of tax impounds and federal tax deposits made by payroll provider
  • Verifies accuracy of federal/state payroll tax reports submitted by payroll provider, including W-2 forms, quarterly 941s
  • Works with CFO on general ledger entries reflecting payrolls and withholding accounts
  • Assures accurate payout of budgeted salary and stipend amounts including tracking of changes

Benefits Administration

Serves as administrator of and point of contact for all benefit programs, including: Health, Dental, Vision, Section 125, 403(b) Retirement Plan, Life/AD&D, COBRA, and any others provided to employees

  • Works with CFO in the development of benefits budgets and researches and negotiates benefit program options annually
  • Responsible for implementation of new benefit programs
  • Manages annual open enrollment and adds or deletes employees to and from applicable benefits coverage as required.
  • Calculates and reconciles amounts due to the respective vendors and submits invoices for timely payment through Accounts Payable or remits via online transmission, when applicable. Provide Accounts Payable with supporting documentation for online remittances in order that information is complete within Accounts Payable system. Reconciles invoices due to vendors for benefits coverage, etc.
  • Trains eligible faculty/staff on available benefits and assists faculty/staff with payroll/benefit questions
  • Responsible for working with Third Party Administrator and auditors on any related filings or annual audit work
  • Tracks vacation/sick /other leave for employees
  • Assists CFO as liaison to benefits broker and HR consultants to assure compliance with any applicable regulations

 

Accounting

Functions as an accountant to assist the CFO.                 

  • Assists the Chief Financial Officer with applicable portion of month-end close and the reconciliation of all payroll and payroll withholding accounts
  • Records journal entries for all payroll and benefits related items.
  • Reconciles key balance asset and revenue accounts assigned by CFO
  • Prepares audit documentation and serves as audit contact for payroll and benefits (including retirement plan audit)

Miscellaneous

  • Compiles and enters survey data for NAIS, AISNE, NBOA and other organizations as applicable
  • Other duties as may be assigned by Chief Financial Officer and Head of School

 

Qualifications

  • Bachelor's Degree in Human Resources or related field or equivalent experience
  • Minimum of five years of experience in human resource, payroll and benefit administration
  • Experience in non-profit or school environment beneficial
  • Member of HR, payroll and/or accounting professional associations preferred
  • Demonstrated problem solver. Must be a self-starter who is detail oriented and able to handle multiple priorities accurately in a fast-paced environment
  • Demonstrated experience in strategic planning and successful execution against plan goals
  • Demonstrated leadership and ability to successfully implement meaningful Human Resources programs within an organization
  • Demonstrated excellent oral and written communications skills +
  • Accounting experience a plus
  • Sage MAS 90 (accounting system) and Paycom (payroll provider) experience a plus
  • Proficiency in Word, Excel, and Power Point

 

 

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Human Resources Manager

Brimmer and May School
Chestnut Hill, Massachusetts 02467

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Human Resources Manager

Brimmer and May School
Chestnut Hill, Massachusetts

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Human Resources Manager
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Overall Rating: 16/199
Median Salary: $104,307

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