7 days old
2018-05-162038-01-18

Human Resources Payroll Specialist

Oklahoma City, Oklahoma 73107
  • Job Type
    Employee
  • Job Status
    Full Time

 

Job Function:

Responsible for accurate and timely input for biweekly, monthly, adjunct, and supplemental payrolls. Sets up new hires into appropriate positions and accounts. Create online Employment Actions to ensure payment as well as all other payroll changes. Files, scans and organizes documents for the payroll function. Provides accounting reconciliation for labor and benefit distributions. Maintains an organized and efficient personnel recordkeeping system.

 

Pay Rate: 

$11.66 hourly 

 

Benefits at a Glance:

HEALTH CARE INSURANCE

DENTAL INSURANCE

LIFE INSURANCE

LONG-TERM DISABILITY

RETIREMENT

VISION

FLEX SPENDING

ANNUAL & SICK LEAVE

PAID HOLIDAYS

TUITION WAIVERS

OSU Human Resources developed this information for the convenience of OSU employees. It is a brief interpretation of more detailed and complex materials. If further clarification is needed, the actual law, policy, and contract should be consulted as the authoritative source. OSU continually monitors benefits, policies and procedures and reserves the right to change, modify, amend, or terminate benefit programs at any time

 

Essential Job Functions: 

    1. Collects and processes new hire paperwork and verifies employees through the E-Verify system.
    2. Sets up new employees and processes employee changes via the online Employee Action system. Responsible for the maintenance of the payroll system including creating, editing, and setting up new position numbers.
    3. Responsible for all payroll functionality. Monitor the biweekly timesheets and monthly absence/leave reports. Responsible for accurate and timely input for biweekly, monthly, adjunct, and supplemental payrolls with accuracy.
    4. Assist with the adjunct payroll including end of semester reconciliation. Assists new and returning adjuncts with employment documents during In-Service orientation each semester
    5. Provides training for new employees and supervisors how to use the payroll system in addition to answering all questions about past, present and future checks and W-2’s.
    6. Processes changes to payroll for leave corrections, timesheet corrections and  compensation changes as needed.
    7. Processes Exception to Normal Pays.
    8. Updates and maintain spreadsheets of biweekly and monthly employees to ensure the labor and benefit distribution is accurate.
    9. Maintains all documents for Grants for audit purposes.        
    10. Files, scans and organizes personnel documents for the payroll function. Helps maintains an organized and efficient personnel recordkeeping system. 
    11. Processes informational requests, such as employment verifications.
    12. Performs audits for timekeeping records
    13. Provides data relating to payroll and account reconciliation
    14. Distributes employee parking hang tags
    15. Completes all mandatory training and participates in a minimum of two professional development each year.
    16. Performs other duties as assigned.

 

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 



 


Requirements

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Education:

Associate Degree or equivalent related experience 

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Work Experience:

Three years’ experience in an office support position.  Two years’ experience in a payroll function. Experience in efficiently handling large volumes of paperwork and detailed information. 

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Preferred Qualifications:

Bachelor’s Degree

Experience working in a Human Resource or Payroll department. 

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Knowledge, Skills, and Abilities:

    • Ability to handle multiple task and prioritize effectively
    • High degree of integrity; ability to work in a sensitive, highly confidential and professional environment
    • Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads and public/student contact.
    • Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.
    • Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.
    • Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).
    • Accurate typing/data entry skills and demonstrated ability to work with attention to detail.
    • Ability to work independently and also collaborate within a team environment.
    • Exhibit problem solving skills beyond a set of instructions and adapt to changes when necessary.
    • Ability to make appropriate recommendations based on logical and justifiable reasoning.
    • Ability to use analytical and critical thinking skills to interpret written policies and procedures.
    • Passion for assisting customers and representing the OSU brand with positivity and professionalism
    • Evidences a history of demonstrating ethical and professional behavior

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

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Physical Requirements:

Duties require extended periods of sitting, standing, talking, listening and computer usage

 

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

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Apply online at http://jobs.okstate.edu. For further assistance or information, call 945-3206.

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Human Resources Payroll Specialist

OSU - Oklahoma City
Oklahoma City, Oklahoma 73107

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Human Resources Payroll Specialist

OSU - Oklahoma City
Oklahoma City, Oklahoma

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