10 days old

Payroll Administrator

Academies of Math and Science
Tucson, Arizona 85719
  • Job Type
  • Job Status
    Full Time

Academies of Math and Science - 2016 AZ Charter School of the Year

For Today’s Scholars – Tomorrow’s Global Visionaries

We are looking for an exceptional Payroll Administrator to prepare and process biweekly payroll of over 250 employees for a 5 school, 3800 student charter school network. The Academies of Math and Science are ranked among the highest performing schools in Arizona with 17 years of proven results. Our flagship school, the Academy of Math & Science (AMS), was named the 2016 Arizona Charter School of the Year.

Qualified Candidates Must Have:

  • Previous ADP Payroll experience required, Quickbooks experience preferred
  • Associate Degree required, Bachelor's preferred
  • Three plus years in a Payroll Office performing all payroll functions; Two years additional payroll office experience in lieu of Associate's degree
  • Excellent skills using MS Word, Excel, Access, and Internet Explorer
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
  • Ability to maintain confidentiality and exercise extreme discretion
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
  • Strong organizational skills, and the ability to work under pressure
  • Ability to handle and prioritize multiple tasks and meet all deadlines


  • Responsible for the preparation and processing of biweekly payroll for over 250 employees; review and ensure accuracy of approved time sheets; track and deduct all garnishments and other special payroll deductions
  • Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor" home" work, overtime, leave balances, head count, and retirement contribution reports)
  • Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
  • Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations
  • Upload biweekly journal entries into Quickbooks and review for errors
  • Reconcile payroll deductions with 3rd party statements related to health benefits and retirement plan contribution
  • Other duties as assigned

Employee Benefits:

  • Competitive salaries and bonus pay
  • Paid sick days and personal leave
  • Comprehensive benefits package
  • Medical, dental, and vision plan options
  • Retirement plan with district contributions
  • District-paid short-term and long-term disability insurance
  • District-paid life insurance

Professional and Supportive Culture

We value feedback from every member of our team. We believe that every obstacle is an opportunity to grow and succeed in bigger and better ways. Our experience is that great people make great organizations – an amazing system, manual, and curriculum can only succeed with an amazing team to drive it forward. Our teachers participate in comprehensive new teacher induction, regular follow-up coaching, and professional development in order to cultivate a collaborative working environment.

Career Potential: We are growing!

We’ve expanded by 1500 students in the last 4 years. In the next 3-5 years, we will expand by another 4000 students. To meet the needs of at-risk Arizona communities, we need an average of 100 additional teachers a year. We love to promote from within, and have a consistent need for lead teachers, instructional coaches, school leaders, and back office staff to support our growth.

Interested in working with us?

Apply through the link below. Please include a detailed resume demonstrating your experience and accomplishments and a cover letter or writing sample on the topic of your choice (can be something previously written for school or work).


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Payroll Administrator

Academies of Math and Science
Tucson, Arizona 85719

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Payroll Administrator

Academies of Math and Science
Tucson, Arizona

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