24 days old
2018-07-252018-08-24

Recruitment and Retention Administrator

Charles County Government
La Plata, Maryland 20646
  • Job Type
    Employee
  • Job Status
    Full Time
  • Jobs Rated
    125th

Summary

Administer the recruitment process and employee retention programs for County Departments.  The work involves advertising, screening applications, qualifying and ranking applicants, scheduling interviews, interviewing, overseeing reference checks, completing related background checks, notifying non-selected applicants, and responding to inquiries regarding application status. The incumbent develops and administers employee retention efforts through employee surveys, special projects, and chairing the DHR Employee Committee.  The worker initiates own daily assignments, follows through on matters, and uses independent judgment and training, independently handling new, unusual problems and deviations encountered in the work. 

 

Essential Job Functions

Manage the recruitment process for County departments.  Maintain the County’s online applicant tracking system, including regular updates, data entry, and training new employees on its use.  Provide technical assistance and support to internal users from all departments.  Maintain and disseminate the user’s manual.

 

Train, supervise and provide work assignments to administrative support personnel.  Ensure work assignments are completed accurately and efficiently.  Provide feedback and guidance as needed.  

 

Develop new programs and initiatives, and manage projects related to employee motivation and retention.  Projects include:  chairing the DHR Employee Committee and efforts; diversity initiatives and monitoring; succession planning; and employee recognition. 

 

Coordinate and administer the bi-annual Employee Satisfaction Survey.  Work with the DHR Employee Committee to analyze the results, make recommendations, and follow up. 

 

In conjunction with the department, develop a recruitment plan for hard to fill or senior-level positions.  Advertise all positions in accordance with recruitment policy in order to recruit well-qualified candidates for positions.

 

Review employment applications and resumes, qualify and rank applicants prior to forwarding the applications to the hiring department for their review and input.

 

Approve interview questions developed by the department which are legally compliant, job-related and which identify the best candidate. Respond to inquiries from all departments regarding recruitment protocols. 

 

Interview candidates with the hiring department and participate in selection of a new employee. Document information obtained from candidates during interviews.

 

Interpret and explain human resource policies, procedures, laws, standards, and regulations.  Provide technical assistance and guidance to employees and supervisors on confidential and sensitive issues involving personnel policies, disciplinary issues, and concerns. 

 

Review employment references and driving record (when applicable) of selected candidate to ensure candidate is qualified for the position prior to obtaining approval to hire.  Coordinate and conduct background checks on selected candidate, when applicable.

 

Coordinate notification of candidates not selected.   Verbally notify in-house candidates that are not selected for a position.  Notify external candidates via email through the applicant tracking system. 

 

Prepare and updates SOPs for human resource-related topics and programs. 

 

Write informational materials for a variety of audiences regarding human resources matters as requested. 

 

Assist in preparation and updating of job classifications and position. May perform desk audits and analysis of position descriptions. Provide guidance to supervisors or Directors in drafting job descriptions.  Ensure compliance with the Fair Labor Standards Act.   

 

Update the County’s bi-annual EEO Plan, including data from the Sheriff’s Office.  Develop recommendations for County action.  Compile statistics for and complete the bi-annual Federal EEO-4 Survey.  Ensure compliance with Federal, State, and local regulations. 

 

Respond to inquiries regarding status of an employment application and the recruitment process.  Handle escalated calls from applicants. 

 

Administer the I-9 Employment Eligibility Verification Program in compliance with Federal regulations.  Maintain records and purge according to Federal guidelines. 

 

Other Duties

Performs related work as required.

Requirements

Knowledge, Skills, and Abilities (These are pre-employment KSAs that apply only to Essential Job Functions.)

Knowledge of –

  • Principles and procedures for personnel recruitment and compensation practices. 
  • Laws, regulations and procedures regarding employment, hiring practices, and compliance.
  • Business and management principles involved in strategic planning, human resources, leadership, and human resources allocation. 
  • Needs assessments and data analysis. 

 

Ability to –

  •  Provide office management, program administration and related services to theHuman Resources Department
  • Self-directed and motivated
  • Successfully establish, document and maintain procedures, processes, records and reports
  • Have a high energy level and enthusiasm
  • Communicate effectively both orally and in writing, including strong presentation skills
  • Perform program and administrative support work efficiently and accurately
  • Use sound professional judgment and maintain confidentiality
  • Manage multiple projects concurrently
  • Establish and maintain effective working relationships 

Required Qualifications (Note:  Any acceptable combination of education, training and experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)

 

Training and/or Education

Bachelor's degree in human resources management or related field.

 

Experience

Five years progressively responsible experience in human resources. Recruitment experience preferred.

 

Licenses or Certificates

One of the following human resources certification preferred:  PHR, SPH, SHRM-CP, SHRM-SCP, IPMA-CP, IPMA-SCP

 

Special Requirements

Ability to maintain information confidentially

Interviews are held at various locations throughout the county.

 

Physical Demands

The work is mostly sedentary with periods of light physical activity, and is performed in office surroundings.  Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer or typewriter keyboards.  The work requires the ability to speak normally and to use normal or aided vision and hearing.

 

Unusual Demands

Work is subject to frequent interruptions

 

FLSA Status

Exempt

 

 

Reports to

 Director of Human Resources

 

Supervise

 Part-time Administrative Support Specialist

 

Revised: 06/18

Grade 14

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Recruitment and Retention Administrator

Charles County Government
La Plata, Maryland 20646

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Recruiter
125th2018 - Recruiter
Overall Rating: 125/220
Median Salary: $60,350

Work Environment
Fair
115/220
Stress
Medium
104/220
Growth
Poor
147/220
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