16 days old

Staff Accountant

Gibney Dance
New York, New York 10003
  • Job Type
    Employee
  • Job Status
    Full Time
  • Jobs Rated
    51st

 GINA GIBNEY DANCE, INC.

STAFF ACCOUNTANT

JOB DESCRIPTION – NOVEMBER 2019

The mission of Gibney is to tap into the vast potential of movement, creativity and performance to effect social change and personal transformation. Gibney’s vision is to deploy resources and bring together disparate communities to ignite a cultural renaissance that has ripple effects far beyond the studio and stage. Gibney values:

  • Respect – we are inclusive, courteous, and thoughtful
  • Advocacy – we are supportive, principled, and catalytic
  • Responsibility – we are collaborative, responsive, and empowering
  • Action – we are resourceful, proactive, and entrepreneurial

These values are intrinsic to Gibney and guide how we work together and interact with our core audiences.

 

POSITION SUMMARY
The Staff Accountant works to advance Gibney Dance as part of a coordinated Finance Team consisting of the Finance Consultant and part-time Finance Associates/Assistant. Reporting to the Deputy Director of HR & Culture and the Finance Consultant, the Staff Accountant holds an integral role in managing the overall financial performance of the organization.

The Staff Accountant manages and maintains financial data and documents from all internal and external sources (staff, vendors, funders, etc.); enters and maintains data in the accounting system; administers payroll; performs bank reconciliations and produces financial reports for the Finance Consultant. The Staff Accountant has expert knowledge of all aspects of Gibney’s financial software and data systems and furthermore ensures that data is accurate, complete, and maintained. The ideal candidate is analytical and methodical, with experience in payroll administration and deep knowledge of payroll regulations and compliance. We also value integrity, team spirit, and strong organizational skills.

 

RESPONSIBILITIES

ACCOUNTS PAYABLE

  • Codes invoices, vouchers, expense reports, check requests, etc., with correct codes and conforming to standard procedures to ensure proper entry into Quickbooks.
  • Initiates bill payments via ACH, check, wire, and credit card in compliance with the Gibney’s policies and procedures. 
  • Handles all vendor correspondence via phone or email.
  • Attaches the corresponding check copies to vendor invoices with all supporting documentation.
  • Enters bills using Quickbooks financial software, coding by account and class.
  • Assures that the CEO receives and signs off on all expenses.
  • Manages credit card accounts: monitors spending, transfers funds, forwards monthly reports to users for coding.
  • Manages debit and credit card accounts.
  • Administers bi-weekly payments to Gibney teachers.
  • Pays bills, cuts checks, facilitates signing and disbursement.
  • Investigates and resolves problems associated with invoices and purchase orders.
  • Prepares batch check runs matching invoices and supporting documentation and scans into accounting files.
  • Oversees purchase orders; enters and tracks in Quickbooks.
  • Assists in generating budget reports.
  • Communicates with programs and departments regarding bookkeeping issues.
  • Creates, prints, and mails1099s.

ACCOUNTS RECEIVABLE

  • Enters admissions and donation income from database and match to chart of accounts.

PAYROLL

  • Executes payroll; enters and maintains accurate employee data in ADP Workforce Now and processes payroll in a timely and accurate manner.
  • Reconciles payroll accounts and related reports on a semi-monthly, monthly, quarterly, and yearly basis.
  • Analyzes payroll data and uses the ADP tools to streamline workflow and drive continuous improvement of processes.
  • Generates reports and develops ad-hoc reports.
  • Performs regular payroll audits of payroll taxes deducted, paycheck amounts, rates, contract changes, garnishments, PTO, FSA, and other adjustments to ensure the accuracy of all payroll data.
    • Responds to employee inquiries regarding payroll related matters.
  • Tracks payroll changes, additions, deductions, error corrections, and reimbursements.
  • Creates and processes monthly invoices: Transit Check, Benefits, Pension, Disability etc.

HUMAN RESOURCES – BENEFITS & INSURANCE MANAGEMENT

  • Administers TransitChek program.
  • Creates Worker’s Compensation/Disability Reports for annual audits.
  • Manages all Worker’s Compensation claims.
  • Oversees Insurance administration.
  • Liaises with insurance brokers and insurance companies.
  • Creates and submits monthly insurance summary of artists and renters.
  • Requests Certificates of Insurance for liability insurance.


BANK RECONCILIATION & CASH MANAGEMENT

  • Reconciles statements; maintains accurate account balances and detailed records for auditing.
  • Monitors cash flow and transfers in bank accounts.

YEAR-END AUDIT

  • Prepares schedules and materials for the annual audit.
  • Reviews detailed reports to identify misclassifications.
  • Assists with the on-site audit.
  • Records adjusting journal entries to close out the fiscal year.

OTHER

Gibney is a growing organization and employees are often called upon to perform other duties essential to accomplish organizational goals and meet important deadlines.

 

EQUAL OPPORTUNITY STATEMENT

Gibney provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

 

 

Requirements

QUALIFICATIONS

The model Staff Accountant candidate will possess the following experience and qualifications:

  • Degree in business administration, accounting, or finance required.
  • 3+ years of experience in payroll, and/or a significant understanding of payroll processing for both exempt and hourly employees.
  • Thorough knowledge of payroll & legal compliance (EEO, FMLA, FLSA, ADA, Workers’ Comp, Unemployment, etc.)
  • Experience with ADP; preferably with Workforce Now.
  • Strong problem-solving skills and analytical ability; experience with process improvement strategies strongly preferred.
  • Experience working in Quickbooks or similar financial software.
  • Ability to multi-task, meet deadlines, and follow up on pending issues.
  • Proficiency in Microsoft Office, particularly Excel.
  • A proven track record as a reliable and responsible employee.
  • Excellent verbal and written communication skills.
  • Professional and ethical work behavior with ability to maintain the highest level of confidentiality.

APPLICATION INTSRUCTIONS

To be considered for the position, please email a resume and cover letter, including salary requirements, to:

 

Mario Flores
Human Resources Manager
mario@gibneydance.org

Please include “Staff Accountant” as the email’s subject line.

 

All expressions of interest and conversations will be held in the strictest confidence; references will not be contacted without the candidate’s permission. Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No phone calls, please.

 

Prospective applicants are encouraged to review Gibney’s website at www.gibneydance.org and Gibney Dance Company’s webpage at www.gibneydance.org/company before submitting materials for consideration. Gibney will not consider submissions from applicants that do not have the required experience. Gibney will not consider submissions through employment agencies or online services.

 

Categories

Jobs Rated Reports for Accountant

Posted: 2019-11-01 Expires: 2019-12-01

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Staff Accountant

Gibney Dance
New York, New York 10003

Join us to start saving your Favorite Jobs!

Sign In Create Account
Accountant
51st2018 - Accountant
Overall Rating: 51/220
Median Salary: $69,350

Work Environment
Very Good
43/220
Stress
Medium
105/220
Growth
Fair
107/220
Powered ByCareerCast